Every account, proven to the penny.
Once the statement is in, the books are proven against it - and only the differences a person actually needs to judge come back.
Proof, not a plausible-looking total.
A reconciliation is worth having only if it can fail. Bursar’s test for an account is all three conditions at once - balances agree, variance is zero, and no exception is left unresolved.
- Bank, card, and POS feeds tied to the statement, line by line
- Three-way tie-outs for POS clients: sales, deposits, payouts
- Delivery payouts split back out from the fees they arrive net of
- Cash over and short reconciled at the drawer, not assumed away
- Only real exceptions surface for a decision
What "tied out" means here
An account stamped in balance that still carries a variance is exactly the mess this exists to surface, so the test is all three conditions and never one.
How an account is proven.
Per account, per close.
Balances
The book balance and the statement balance are recorded for each account on the close.
Variance
The difference between them is computed and shown, per account. A net of zero across a client can still hide two offsetting errors, so the count of accounts with variance is reported next to it.
Match
Book transactions are matched against statement lines. Everything matched with no variance is in balance.
Except
What does not match becomes a named exception for a human to resolve or explain in the memo.
Restaurants and delivery are the hard case, so they are the designed case.
A client taking card payments through a POS and orders through three delivery platforms does not reconcile in one dimension. Bursar models each source as its own connection with its own role in the close.
- Point of sale - daily sales, tax, tips and comps
- Delivery platforms - payouts that arrive net of fees and have to be split back out
- Bank and card feeds - the movement that has to agree with both
- The ledger itself - the one source Bursar writes back to
Sources, by role in the close
The role a source plays is what reconciliation reads - a three-way tie-out needs the POS one and the bank one, and does not care which brand each happens to be.
What a reconciliation row does not claim.
A row means these two balances agree. It does not mean every line in the account was individually matched, and Bursar’s own screens say so rather than letting a green stamp imply more than it proves. An open exception is left uncoded rather than forced, so the P&L is not overstated while a person decides.
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